Registry Services - FAQ

ProAction® and Animal Registration - Tips to Help Save Time & Money  

Beginning September 2017, when farms are due for a Food Safety (CQM) validation, their compliance with the Animal Care and Livestock Traceability requirements will be evaluated as well. This means that farmers must meet the mandatory requirements related to traceability: Premises ID, Animal ID, and Animal Movement. 

Dairy Tags
Assuming you already have your Premises Identification Number, the next step is recording the animal’s birth and activating the Animal Identification Number (all 15 digits). This means tagging your animal within seven days or before it leaves the farm, whichever occurs first. We often get asked if there are tags specific to Jerseys, as the National Livestock Identification for Dairy (NLID) organization is located at the Holstein Canada headquarters. We assure you that even though you are calling Holstein Canada and you receive your tags from the Holstein Canada Brantford office, they are not just tags for Holsteins, they are dairy tags and can be used on any dairy cow. 

Green is Better
We mentioned above that all dairy cattle must be double-tagged with approved NLID/ATQ dairy tags within seven days of birth or before the animal leaves the farm of origin, whichever occurs first. Any calves born on farm and destined for the beef industry may be identified with a single RFID ear tag (approved beef tag), except for provinces that require dual tagging. 

There are a few things to know before tagging that might be helpful. The new Ultraflex tags have been improved for retention in both shape and of better material. The pin in your applicator must be GREEN as it makes a difference in tagging ease and securing the Ultraflex tag into the ear. NLID provides the green pin with new or first time Ultraflex orders at no fee, if you did not get one give NLID a call 1-877-771-6543. 

It’s Simple and We Can Help
Now it's very important to report/activate the tagged animal to the national traceability database within 45 days or before the animal leaves the farm of origin, whichever occurs first. Here is where we can help. If you register your calf with Jersey Canada before it is 45 days old, we will automatically report/activate the animal for you. It’s that simple. 

I Prefer Paper
With the exception of the province of Quebec (ATQ), animals can only be reported/activated ELECTRONICALLY through CLTS. So if you prefer paper, or you don’t have access to the internet, we recommend registering your JERSEY calf through Jersey Canada. We can save you the extra step as we are able to report/activate the animal on your behalf. Please send us your registration and ensure you build-in some extra time for the mail (before calf is approximately 30 days old). Again, we will register AND report/activate the animal for you but we must receive the paperwork before the animal is 45 days old.

Saving Money
There is a double bonus with the proAction® reporting window and early registration. We can save you money. The cost to register a Jersey before three months of age is $20 for members ($31 for non-members). While 2016 numbers show that 68% of registered Jersey females are 0-3 months of age, this indicates that there is a ton of room for savings for many breeders - as the older the animal, the higher the registration fee. The proAction® reporting deadline not only serves best management practice, it will save many of our members and non-members between $11 and $56 per animal. 

Animal Move-In
When an animal arrives on your farm, it is YOUR RESPONSIBILITY to report the animal move-in event. You will need to report the 15-digit tag number, the date of the animal’s arrival, your Premises ID, the Premises ID of the farm of departure, and the vehicle (single unit) or trailer (tandem unit) license plate number. Suppose you take an animal to a show and then bring her back home: it is YOUR RESPONSIBILITY to report that she RETURNED to your barn within seven days. 

Retiring Tags
Tag retirement confirms that the animal bearing the unique identification number is dead or exported, in other words no longer active in the national traceability database. Knowing that an identification number is retired saves valuable time that would have been wasted searching for that animal during an animal health emergency. Retired tags must be reported within seven days of the animal’s passing and disposed of onsite or export. 

Other Ways to Activate Tags
There are also other dairy partners that can help report your animal and activate its tag. These include Valacta, DHI and select brands of herd management software. If you rely on any of these third parties, or perhaps you do not plan to register a particular calf and we cannot help you, please remember it is YOUR RESPONSIBILITY to report the animal to activate the tag to CLTS within 45 days and for Quebec producers to ATQ within 7 days. 

To report animal births, movement or tag retirement, visit: CCIA: or ATQ (Quebec): 

Registration Tips

1] If you have received a registration paper that has an error on it, please forward the incorrect paper back to the Jersey Canada office, with notation on what the error is. It will be corrected and re-issued to immediately.
2] Have you tried our on-line registration? Contact our Registrar for your password and instructions!
3] All dairy producers in Canada are able to register through their Dairy Herd Improvement program using the ERA program. CanWest DHI and Valacta are set up to help you keep your registrations up to date, and reduce your paperwork!

Purebred and 100% Do Not Mean the Same Thing

All Jerseys are cows, but sadly not all cows are Jerseys.  
All thumbs are fingers, but not all fingers are thumbs. 
All Silverados are pick-ups, not all pick-ups are Silverados.
All 100% Jerseys are Purebred, but not all Purebred Jerseys are 100%.

According to the Animal Pedigree Act, a breed association sets out their own definition of "Purebred" animals in its bylaws, so long as an established minimum purity level is used.  Jersey Canada recognizes a purebred Jersey as any animal, which is at least 31/32 (96.87%) registered Jersey. This means that a minimum of 96.87% of an animal's pedigree traces back to the foundation stock originating on Jersey Island. 

The percentage make-up of an animal is calculated as the mathematical average of the two parents. Therefore, the Act permits an animal, which is less than 100% to qualify as purebred, but the actual percentage makeup remains the average of the parents and should not be recalculated.

When importing Jerseys into Canada, it is worthwhile to add one additional phone call to your pre-purchase research. National breed associations in different countries have unique rules for registering animals.  Animals may be recorded differently from one country to the next based on their officially recognized level of purity. And the definition of the word “purebred” is likely to vary between countries as well.

When an animal is imported into the Jersey Canada herdbook, she is subject to Jersey Canada’s rules for registration and recordation. It is possible that a purebred Jersey in another country would be an 87.5% Jersey in Canada.

Before closing the deal on a Jersey in another country, make that one additional phone call to the Jersey Canada office. Our office team will be happy to research pedigrees and confirm at what percentage the animal will be recognized in the Jersey Canada herdbook. We’re here to help, and just a phone call away.

Reproduction Mixes and Registrations

Maintaining the integrity of the herdbook is the most important part of the registrar’s job at Jersey Canada.  This means ensuring that calves are registered with the correct dam and sire. We have several policies in place which help to monitor this-including random spot checks and parentage verification for bull registrations, overage females and whenever the sire is in question. 

One of the biggest obstacles we’ve had recently is identifying calves that come from pooled semen, reproduction mixes or “Repro-Mixes”. A reproduction mix generally includes the semen of three highly fertile bulls. Sometimes a mixture of beef, Holstein and Jersey bulls is used so that breeders are able to pinpoint the sire by appearance. The reproduction mixes which include three Jersey sires are more popular since they guarantee purebred calves. Calves from these mixes are more difficult and costly to register since the sire must be identified through a microsatellite or SNP genomic test.

Sometimes these calves are registered incorrectly at the time of registration, because only one of the three bulls registration numbers is entered. It is imperative that a calf is identified as having several potential sires when it is being registered. This alerts us to the fact that we should request parentage verification and send out a kit for microsatellite DNA testing or register the calf with an unknown sire so that SNP testing can occur through Holstein Canada.  When registering a calf from a 'Reproduction Mix', please enter a “dummy” registration number for the sire, such as JECANM99999999, rather than one of the 3 potential sire’s registration numbers. Our computer system will flag the nonsense number as an error and alert me that something irregular is happening. It is also a great idea to name the calf with the 'Reproduction Mix' rather than a bull’s name, so I know which sires are possible. For example, a calf could be named YOURPREFIX REPRO 13 CICILIA to indicate that 'Reproduction Mix 13' was used.

Partnerships and Prefixes

The prefix on the start of an animal’s name is the breeders equivalent of an author putting their name on the cover of a book or a painter signing their name in the corner-it says “This is my work”.  But what happens when it is a team effort between two breeders in a partnership? If you look through the herd book, our breeders have found a number of solutions that work for their partnership and the 30 character limit on animal names.

-Take turns assigning each breeder’s prefix (i.e. PAULLOR GROVE JENDALL and SLEEGERHOLM NORMAN JORDAN - Bred and Owned by Paul & Lorraine Franken and Mike Sleegers);
-Use both prefixes, alternating which goes first (i.e. ST-LO DESPRESVERTS IRIA ET and DESPRESVERTS ST-LO NORA - Bred and Owned by Ferme St-Baslo & Ferme Pres Verts Inc.);
-Use both prefixes, alternating which goes first and shortening the second (i.e. SPRINGLEA SV REMAKE VISTA BELLA and SPRUCEVALE SL VANGUARD ET - Bred and Owned by Springlea Holsteins & Sprucevale Jerseys);
-Create a new prefix for the partnership (i.e. FDL CELEBRATING BELLE - Bred and owned by Groupe Fleur de Lys = Hillover, Pepin, Jobson & MacKinnon).


Calf Abnormality Report 

Keeping Accurate Herd Records

Need help understanding a short form or acronym?  Visit the our dairy industry Glossary for help! 

Do you have more questions? Talk to our Registrar: (519) 821-1020 ext 101.